April 25, 2013

Decision on laptop contractor delayed; causes anxiety for school officials

By Colin Woodard cwoodard@pressherald.com
Staff Writer

A weekslong delay in the awarding of the next contract for Maine's school laptop program is causing anxiety for school officials who are up against their own budget and planning deadlines.

The state is negotiating a contract to buy tens of thousands of laptop computers and related training, repair and support services for its program, the Maine Technology Learning Initiative.

This year, Maine is leading a multistate contracting effort that is also open to Hawaii and Vermont. The combined contracts are likely to be worth more than $200 million.

The delay in making a final award for Maine has created a difficult situation for school districts, most of which have finalized their budgets for the year that starts July 1 or will do so in the next week or two.

The state Department of Education selected five semifinalists earlier this year and hoped to announce the winner of the Maine portion of the contract in late February or March. School districts' technology officials say they expected a decision by late March.

However, the list of semifinalists remains with the governor's office, which has not made a final decision.

"All contracts above a certain size have to be approved by the governor's office," said the education department's spokesman, David Connerty-Marin. "We have been working with them to come up with the right solution. It's a very large contract that we will be working with for at least four years, so obviously we want to make sure we work it through."

LePage's spokeswoman, Adrienne Bennett, did not respond to a request for comment Thursday.

Kerry Gallivan, technology director for School Administrative District 75, which consists of Topsham and three neighboring towns, said Thursday, "We're wrapping up the final vote on the budget this evening in our district, and I've yet to be able to present to the school board any sense of what is going to be the final price point for new devices and what resources will be needed for professional development if it's going to be a new device.

"It's so late in the process that there's now speculation that there might not be any devices at all," he said.

Under the laptop program, the state pays to provide computers to every seventh- and eighth-grader in Maine. Districts that provide laptops to students in other grades pay for the computers themselves, along with maintenance and repairs, and that cost can be significant.

"It's very difficult to stand up in a presentation to the public and to have to tell them I can't say how much these devices will cost and what kind they will be," said Dean Emmerson, director of technology for Regional School Unit 1, which serves Bath and three other towns. "The answers to these questions affect whether we'll be able to participate at the high school level or not."

Many districts are worried that if the state doesn't choose the least expensive option, they won't be able to buy devices for their high schools. The proposals chosen as semifinalists range from $266 to $345 per user.

"We can (afford) the low proposal, but we frankly don't have any money to go higher than that," said Crystal Priest, technology coordinator for SAD 5, which encompasses Guilford and four neighboring communities and has bought laptops for all of its high school students. "If the low bid is also the highest scoring, it seems like a no-brainer."

The lowest-cost and highest-scoring bid is for Apple's 32-gigabyte iPad tablets.

Schools now use MacBook laptops. Technology directors said they will have precious little time to organize training for teachers if the state chooses a radically different device.

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